Event Booking

Event Bookings: 

To start the process of hosting your event at the Ag Center, please complete our Event Inquiry Form. (PDF)

Step 1: Click the link below to access the form.

Step 2: Fill in your event details.

Step 3: Email the completed form to AgCenter@randolphcountync.gov

Our team will review your request and follow up with you directly.

Request Event Space Today (PDF)

Learn More

To learn more about event bookings and facility offerings, view our Facility Use Guide.

FAQs:

How much does it cost to reserve space at the Agricultural Center? 

The facility-use fees vary depending on the requested layout of your event, time needed on-site for your event host, and whether your event will be held on a weekday or a weekend. Learn more about base rates and associated fees by viewing our Facility Use Guide or contacting us directly.  

How do I book a reservation?  

Fill out the “Event Inquiry Form” (coming soon!) and submit the short questionnaire for your event. Event staff will contact you once the request has been received. Please note that completing this form does not guarantee availability for your event or guaranteed booking.  

When are payments due? How do I pay them? 

A 50% deposit is due at the time you sign your rental contract. The remaining balance is due at least 30 days prior to your event. We can accept payment during regular business hours via check or debit/credit card.  

What is the cancellation policy? Can I reschedule my event? 

The 50% deposit due at the time of booking is nonrefundable. The second half of the reservation fee is refundable if the reservation is cancelled at least four weeks prior to your event. Rescheduling is allowed if the new event dates maintain the same booking specifications (number of days/hours and type of day), and is subject to facility availability. If there is no availability to reschedule within the same specifications, the above cancellation policy applies. 

How far in advance can I book my reservation? 

We follow a tiered booking system. Please view the Facility Use Guide or contact us directly to learn more. 

Do you have a business center and laptops available? 

No. You are responsible for all event supplies (scissors, paper, markers, etc.). While we provide A/V hookups and connections, you will need to provide your own laptop or device. To learn more about A/V equipment and options for your event, please contact us directly. 

Do you have tables/chairs available? 

Yes. The Event Center has 72” round tables and 24”X96” rectangle tables available. Bleacher seating for approximately 293 people is located in the arena.  

Is there a stage in the Event Center? 

Yes. We have a 16’X16’ stage with a 24” height and pleated black skirting. Breakdown or rearrangement of the stage for your event is not guaranteed. Be sure to discuss any stage needs prior to finalizing your rental contract. 

How many guests does each space accommodate? 

Seating for the following spaces is approximate. To learn more details about room/space accommodations for your event, please contact the Center directly.

Event Center (chairs only) - 540

Event Center (round tables) - 320

Event Center (rectangle tables) - 384

Meeting Room A - 36

Meeting Room B - 60

Meeting A/B combined - 96

Board Room A - 18

General Classroom - 16

Can I bring my own food? 

Most food service must be provided by a caterer from the Qualified List of Caterers; some exceptions may be allowed for county departments and internal partners. To learn more about our food policy, our Qualified List of Caterers, or how your preferred catering company can be added to our Qualified List, please contact us directly.  

Can I serve alcohol at my event? 

No, alcohol and smoking/tobacco products are not allowed.